V. Responsibilities
- A.The Under Secretary for Management, through the Chief of Administrative Services, shall be responsible for the implementation of this directive and will assist DHS headquarters personnel in obtaining business cards.
- B.The heads of the DHS agencies, outside of DHS headquarters personnel, as it applies to their respective organizations, shall:
- 1.Determine internal guidelines for whether it will or will not purchase or reimburse the cost of business cards for mission-related use by an employee.
- 2.Provide procedures for approval of said purchase or reimbursement by a designated official in advance of the purchase.
- 3.Ensure the most economical use of allowable resources for the purchase of business cards.
- 4.Ensure that officials in their respective organizations establish controls to ensure compliance with this directive.
VI. Policy & Procedures
- A.Policy. It is DHS policy to facilitate agency-related communications by managing a cost-efficient process for providing business cards to employees who have extensive dealings with the business community, the public, and other government entities. In order to facilitate this policy, DHS headquarters and DHS agencies may lawfully obligate a general or lump-sum appropriation for the purpose of purchasing business cards for such employees, provided that the primary purpose of the business card is to facilitate necessary DHS-related communications.
- B.Procedures.
- 1.DHS agency employees, not including DHS headquarters employees, will follow their agency’s internal procedures.
- 2.DHS headquarters offices must use an outside vendor to obtain business cards. Cards may not be printed on in-house printers. Any cards purchased from a private vendor must follow the approved format.
- 3.The person authorized to approve a request for obligation of funds in each DHS headquarters office shall have the authority to approve the purchase of business cards for a headquarters employee.
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MD # 0570
