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Each paragraph should discuss one main idea, not two. But if the idea requires 20 sentences to develop, that doesn't mean you should have a 20-sentence paragraph. Find places to break lengthy paragraphs.

If a paragraph is long, the writer will certainly have provided transitional terms in at least a few places. For example, the writer may have started sentences with such words and phrases as Next, Furthermore, In addition, However, or As a result. Paragraphs can also begin with these transitions. Just make sure that the resulting smaller paragraphs are unified in themselves.

Short paragraphs also give you the opportunity to insert informative headings into your material.

1.3 Verbs

1.3.1 Use the active voice (unless passive makes more sense).

Active voice is the best way to identify who is responsible for what action.

In an active sentence, the person or organization that's acting is the subject of the sentence. In a passive sentence, the person or item that is acted upon is the subject of the sentence. Passive voice obscures who is responsible for what and is one of the biggest problems with government documents.

Passive	Active
Mistakes were made. New regulations were proposed.	The committee made mistakes. NARA proposed new regulations.

Especially in directives, regulations, or instructions, use the active voice to make it clear to the reader who takes what action.

Passive	Active
The form is sent to Business Support Services. The request will be approved by Information Services. The following information must be included.	The executive sends the form to Business Support Services. Information Services approves the request. You must include the following information.