Page:Compendium of US Copyright Office Practices (1973).pdf/317

Part 12.5 RECORDATION

12.5.1

In general. The recordation process involves initial examination of documents for formal sufficiency, determination of the recording fee, assigning volume and page numbers, preparation of index cards under the appropriate names, titles, numbers, dates, etc., microfilming, checking the completed microfilm record,

and mailing the recorded document.

12.5.2

Date of recordation. The date of recordation for a particular document is the date the last necessary element (acceptable document and re­quired fee) is received. When a document is returned to the sender for correction, the date it is returned in corrected form is regarded as the date of recordation. When the fee, or part

of the fee, is received after receipt of the document, the date of receipt of the amount making up the total fee is the date of re­cordation.

12.5.3

Indexing

I.

Preparation under names and titles. Index cards covering a recorded document are prepared under the names of the parties and the titles listed in the document. (See items 12.1.2, I.a., 12.3.3, I.c., 12.3.3, II.c., 12.3.4, III., 12.3.4, IV., 12.3 .5, IV., 12.3.5, V., 12.3.8).

II.

Date of recordation. The cards will state the date of recordation, the inclusive volume and page numbers, and (where given in the document) may also include the date of execution, the nature of the document, the names of the authors, the registration number and year date of registration, and descriptive matter following the title (e.g., "(in C sharp minor)").