• The registration number(s) for those work(s) (if they were listed in the document).
• The date of execution specified in the document (if any).
In some cases, the online public record may contain additional information. For example, if the recordation specialist used an electronic title list to index the document, he or she will include a note to that effect in the record. When indexing a notice of termination the specialist may indicate whether the grant was terminated under Sections 203, 304(c), or 304(d) of the Copyright Act or whether the notice involves a "gap grant." The specialist also may include the effective date of termination specified in the notice, and the date and manner of service specified in the notice.
2306.2 Indexing Guidelines
As a general rule, the recordation specialist will index a document using the information that appears in the document itself and any schedule, exhibit, appendix, or other attachments thereto. However, if the remitter submits a document together with an electronic title list, the specialist will index the titles and registration numbers (if any) using the information provided in that list.
When indexing a document, the specialist will not include information from any other source, such as a document cover sheet or an oral or written communication with the Office. Therefore, parties, titles, or other pertinent information should clearly be identified in the document itself, any attachments to that document, and in the electronic title list for that document (if any).
As a general rule, the specialist will not attempt to verify any of the information that appears in a document, except for the number of titles listed therein. Ordinarily, the specialist will transcribe titles, parties, dates of execution, and the like without verifying the accuracy of that information.
If the document contains minor but obvious typographical errors in the names or titles listed in the document, the specialist may index the document under the correct name or title.
Examples:
• A document containing the title "Great Russiand Short Stories" may be indexed as "Great Russian Short Stories."
• A document naming "Docter Michael Du Barry" as a party to the transaction may be indexed as "Doctor Michael Du Barry."
2306.3 Titles Listed in the Recorded Document
When indexing a document, the recordation specialist will include all the titles that are listed in the document or the electronic title list for that document (if any). Titles typically appear in the online public record in the order they are listed in the document or the electronic title list. If the document does not contain any titles, the specialist will add an annotation to the record, such as: "No titles given."
Chapter 2300 : 14
12/22/2014
