The official certification should state that the original signed document is on file in the public office and that the reproduction is a true copy of the original.
In all cases, the reproduction should be submitted together with the original official certification. The Office cannot accept a photocopy or other reproduction of an official certification.
2309.10(D) Notarization and Certificate of Acknowledgement
A signed document may be recorded with the U.S. Copyright Office, regardless of whether the signature(s) have been verified by a notary public.
Likewise, a signed document may be recorded, regardless of whether the signature(s) have been verified by a certificate of acknowledgment.
2309.10(E) Unsigned Documents
As discussed in Section 2309.10(A), a transfer or other document pertaining to copyright should contain the actual signature or signatures of the person or persons who executed the document. Documents that have not been signed will be returned to the remitter. If the remitter subsequently submits a signed copy of the document, the recordation specialist may record the document if the requirements set forth in Section 2309.7 have been met. The date of recordation will be based on the date that the signed document was received by the Office.
2309.11 The Filing Fee Requirement
To record a transfer or other document pertaining to copyright, the remitter must submit the correct filing fee. The current fee is set forth in the U.S. Copyright Office's fee schedule. 37 C.F.R. § 201.3. The amount of the fee is based on the number of transactions and the number of titles listed in the document.
Specifically, the remitter must pay a basic recording fee for each document that is submitted for recordation. The basic recording fee is listed in the Office's fee schedule under the heading "Recordation of Documents: Recordation of a document, including a notice of intention to enforce (containing no more than 1 title)"
(www.copyright.gov /docs/ fees.html) .
If the document contains multiple transactions the remitter must pay the basic recording fee plus an additional fee. The additional fee is listed in the fee schedule under the heading "Recordation of Documents: Additional transfer (each)."
If the document contains multiple titles the remitter must pay the basic recording fee plus an additional filing fee. The additional fee is listed in the fee schedule under the heading "Recordation of Documents: Additional titles (per group of 10 or fewer titles)."
These fees are discussed in more detail in Sections 2309.11(A) and 2309.11(B) below. For information concerning the methods for paying the filing fee, see Chapter 1400, Sections 1403.3 through 1403.5.
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12/22/2014
