605.6 Deadlines for Responding to Communications from the U.S. Copyright Office
605.6(A) Oral Communications
If the registration specialist asks the applicant to provide additional information in a telephone conversation, but does not receive a response during the conversation or within a reasonable amount of time thereafter, he or she will send an email, fax, or letter specifying that a phone call was held on a specific date and briefly summarizing the substance of the conversation. If the specialist does not receive a response to his or her written communication, the file will be closed within the time periods discussed in Sections 605.6(B) through 605.6(D).
605.6(B) Email
As a general rule, the deadline for responding to an email from a registration specialist is twenty calendar days. This deadline is calculated from the date the email was sent to the person specified in the Correspondent section of the application (or other designated party, if any).
For a discussion of the deadline for responding to an email requesting the deposit copy(ies), see Section 605.6(C).
605.6(C) Email Requests for Deposit Copy(ies)
When an applicant successfully submits an application and filing fee through the electronic registration system, the system will generate an automated message confirming that the application and filing fee were received.
If the U.S. Copyright Office does not receive the deposit copy(ies) within ninety calendar days, the system will generate an automated message notifying the applicant that the deposit copy has not been received. (For more information on Communications from the U.S. Copyright Office, see Section 605.3.) The applicant should submit the copy(ies) by uploading them through the electronic registration system (provided the copies are not subject to best edition requirements), or by sending the copy(ies) to the Office by mail together with the shipping slip. For information concerning these procedures, see Chapter 200, Section 204.3 and Chapter 1500, Section 1508.
The deadline for submitting the deposit copy(ies) is forty-five calendar days. This deadline is calculated from the date that the automated message was sent to the person specified in the Correspondent section of the application.
If a registration specialist communicates with the applicant by email and asks the applicant to submit the deposit copy(ies), the deadline for responding to that communication is forty-five calendar days. This deadline is calculated from the date the email is sent to the person specified in the Correspondent section of the application.
