4 or provide the name and addresses of each claimant on a continuation sheet if additional space is needed.
Applicants should provide the claimant’s full legal name. Providing a full legal name creates a clear record concerning the ownership of the copyright, and it limits the potential for confusion among claimants with similar names.
The applicant may provide the claimant’s home address, business address, or any other address where the claimant maintains a fixed and permanent residence or place of business. If the applicant prefers not to provide this information (for instance if the claimant does not want a home address or phone number to appear in the registration record), the applicant may provide a post office box number where the claimant receives correspondence or an address for a third party agent who is authorized to receive correspondence on the claimant’s behalf. However, the registration specialist will communicate with the applicant if the applicant merely provides an email address or an online address rather than a physical address.
The name and address that the applicant provides on the application will appear on the certificate of registration, which will be made available to the public upon request. Likewise, the claimant’s name and address will appear in the online public record for the work, which can be accessed by anyone who performs a search for the work on the U.S. Copyright Office’s website. This information will be made a permanent part of the public record, and the Office will not remove this information from the public record once a registration has been issued except in extraordinary circumstances.
For a general discussion of privacy issues, see Chapter 200, Section 205.
619.13 Examination Guidelines: Name of Claimant
619.13(A) Nicknames and Abbreviations
If the applicant provides a nickname or an abbreviated version of the claimant’s full name, the registration specialist may register the claim provided that the identity of the claimant is clear. If the claimant’s full name appears in the Name of Author field / space, on the deposit copy(ies), or elsewhere in the registration materials, the registration specialist may add that information to the registration record with an annotation, such as: “Regarding copyright claimant: claimant’s full name added by C.O. from [Name of Author field, deposit copy, Note to Copyright Office, etc.].” The registration specialist will communicate with the applicant if the application merely provides the claimant’s given name or surname.
Examples:
- An application names “Ian McCall a.k.a. Scooter McCall” as the author of music and lyrics. The Name of Claimant field reads “Scooter McCall.” The registration specialist will register the claim without communicating with the applicant.
