When completing an online application, the applicant should provide this information on the Correspondent screen; when completing a paper application, the applicant should provide this information on space 7(b) of the application under the heading Correspondence. Specifically, the applicant should provide the correspondent’s first and last name, along with the street address (or P.O. Box) and email address where that person may be contacted. If the applicant fails to provide this information in an online application, the application will not be accepted by the Office’s electronic registration system. In addition, the applicant is strongly encouraged to provide the area code, daytime telephone number, and fax number (if any) for the correspondent, as well as the name of the organization (if any) where the correspondent may be reached.
When a duly authorized agent or other third party submits an application on behalf of the author, the claimant, and/or an owner of one or more of the exclusive rights in the work, the third party should provide his or her name, address, and contact information in the Correspondent field/space.
The name and address provided in the application will appear on the certificate of registration, which will be made available to the public upon request. This information will not appear in the online public record. As discussed in Section 622.5, the Office will not remove this information from the registration record once a registration has been issued.
For a general discussion of privacy concerns, see Chapter 200, Section 205.
622.3 Applicant’s Internal Tracking Number
The applicant may assign an internal tracking number to an online application by completing the field marked Applicant’s Internal Tracking Number on the Certification screen.
Providing a tracking number is optional and this feature is intended solely for the applicant’s convenience. The U.S. Copyright Office does not use these numbers to keep track of pending applications, although the number will appear on the certificate of registration.
622.4 Mailing Address for the Certificate of Registration
The applicant should provide the first and last name of the person and/or the name of the organization to whom the certificate of registration should be sent, along with the street address (or P.O. Box), city, state, and zip code for that person and/or organization.
When completing an online application, the applicant should provide this information on the Mail Certificate screen. If the applicant fails to provide this information, the application will not be accepted by the electronic registration system.
When completing a paper application, the applicant should provide this information in space 9 of the application under the heading “Certificate Will be Mailed in Window Envelope to This Address.” Space 9 should be completed legibly; failure to provide a legible name and address may delay the delivery of the certificate of registration.
