2309.13(A)(4) The "Registration Number(s)" Column
In the fourth column the remitter should include any copyright registration numbers that are listed in the document. If there are multiple registration numbers for a particular work, the remitter should place a comma between each number.
Regardless of how they appear in the document, the remitter should use the following format when providing registration numbers in an electronic title list:
• Each registration number should begin with a prefix. The prefix should contain one, two, or three letters, such as E, EU, SR, or VAU. The prefix should be presented in capital letters (as in "PAU" rather than "PAu" or "pau") and there should be no spaces, hyphens, or other punctuation between the letters.
• Each registration number should contain twelve characters, including the prefix and the numbers that follow. If a registration number contains less than twelve characters, the remitter should insert zeroes between the prefix and the numeric portion of that registration number. For example, if the document contains registration number "SR-320-918," that number should be transcribed in the fourth column as "SR0000320918." If the document contains registration number "VAu- 598-764," that number should be transcribed in the fourth column as "VAU000598764." For additional examples that illustrate the proper format for transcribing registration numbers, see Section 2306.4.
• NOTE: As discussed in Section 2309.13(A), the remitter should include the "Registration Number(s)" column in the table, even if the document does not identify the registration numbers for the works listed therein.
2309.13(B) Submitting the Electronic Title List
The table should be saved on a compact disc, flash drive, or other digital storage medium approved by the Office, and should be clearly labeled with the following information:
• The name of the remitter.
• The name of the first party listed in the document.
• The first title listed in the document.
• The number of titles listed in the document.
• The date the document will be mailed or delivered to the Office.
The remitter should place the document, the storage device, the cover letter, and the appropriate filing fee in the same envelope or package and should mail them to the address specified in Section 2309.6. To request a return receipt acknowledging the
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