receipt of these items, the remitter should use the procedure described in Section 2309.14.
2309.13(C) Correcting an Error or Omission in an Electronic Title List
If an electronic title list contains errors or omissions, corresponding errors or omissions may appear in the online public record for that document. To correct these errors or omissions the remitter may submit a corrected version of the electronic title list. A corrected title list may be submitted at any time after the Office issued a certificate of recordation and created an online public record for the document.
Specifically, the party that submitted the document should prepare a table using the procedures described in Section 2309.13 [A]. The table must be prepared in Excel (.xls] format or an equivalent electronic format that has been approved by the Office. The table should contain a complete list of all the titles listed in the recorded document, and each row that contains corrected information should be identified with colored highlighting. The header for the table should contain the phrase "CORRECTED TITLE LIST," the volume and document number that the Office assigned to the recorded document, as well as the name of the computer file containing the corrected title list.
The table should be saved on a compact disc, flash drive, or other digital storage medium approved by the Office. The file name for the table should include the volume number and document number that the Office assigned to the recorded document. The storage device should be clearly labeled with the following information:
• The name of the remitter that submitted the document for recordation.
• The name of the first party listed in the recorded document.
• The first title listed in the recorded document.
• The number of titles listed in the recorded document.
• The date the document was mailed or delivered to the Office for recordation.
In addition, the remitter should prepare a cover letter that contains the following information:
• The volume number and document number that the Office assigned to the recorded document.
• The name of the remitter that submitted the document for recordation.
• The name of the first party listed in the recorded document.
• The first title listed in the recorded document.
The remitter should place the storage medium, the cover letter, and the appropriate filing fee in the same envelope or package and should mail them to the address specified in Section 2309.6. To request a return receipt acknowledging the
Chapter 2300 : 43
12/22/2014
